With Stripe, your customers can pay for invoices you send them, and you can import all your Stripe transactions directly into Clear Books.
Stripe is represented as a bank account in Clear Books. Follow the steps in this guide to set up Stripe as a bank account and connect your Stripe account to it. From the point of set up, your Stripe transactions will be imported on an ongoing basis.
Select the Payment provider as Stripe and click on the Connect with Stripe button.
3.1 You will now be asked to log in to your Stripe account.
3.2 Once you are logged in, you will then need to authorise access for Clear Books.
If you intend to take Stripe payments via Clear Books’ invoicing feature, you must have set an account name in your Stripe account as this is required to enable the Stripe checkout function and the customer statement payment button.
The stripe account is now connected, however, you will need to finish creating the bank account in Clear Books. Select New Bank in the Bank Contact drop-down (this will create a new contact called 'Stripe' for you automatically).
Lastly, you can choose whether to Show payment button on your customer statements by selecting Yes in the drop-down provided. Make sure to have set up an account name or business name within your Stripe settings, otherwise the Payment Button setting for customer statements will default to No and the Stripe checkout will not work.
Click on the Save button to complete.
4.1 If you see a Next button instead of Save, it means you have multicurrency enabled. Skip to step 5 if you don’t use multicurrency.
Click on the Next button to proceed.
4.2 You will then be able to set up the currency of your main Stripe account and add/remove any additional currencies as appropriate.
It is advised to set the primary currency of your Stripe account as the base currency of your Clear Books account. You can then tick the Enable ‘Convert foreign’ checkbox in order to accept payment in different currencies if you do not have the specific currency account with Stripe, which will be converted to your primary currency based on the rates of xe.com
Click on the Finish button to complete.
Your Stripe account is now created. You can edit the details of the account at any time using the Edit link.
You can take payment using Stripe through Clear Books invoices and if you have transactions that were made prior to connecting with Stripe, you can also import these historic transactions using the Import function.
5.1 If you have multicurrency enabled and added some additional currencies, these balances will be listed under your main Stripe account as shown below:
To disconnect Stripe at any time, head to Tools > Integrations > Other integrations and click on the Disconnect button under the Stripe heading.
How the imported statements appear in your account
Now that you have completed this process, going forward from this date, your Stripe transactions will import automatically into Clear Books as they are made.
The transactions will appear on statements that generate in real time on the Money > Bank accounts menu under the Imported statements that need explaining table.
Payments collected from your invoices via Stripe will not be shown on the imported statement as these will have updated your Stripe bank account balance automatically.
You can now begin explaining your transactions.
Any Stripe transaction fees linked to the relevant transaction will be automatically explained with the account code bank charges. You therefore only need to explain the gross transaction amount.
If you have a lot of transactions, you can save time by explaining transactions in bulk, using our mass update feature.