Journals are a way of entering data into the system outside of the usual areas of Sales, Purchases and Bank.


All bookkeeping is based on Double Entry methodology, in which any transaction is represented in the accounting records by at least two numbers, one as a Debit and the other a Credit entry.


Whilst entering data into the records via Sales, Purchases or Banking may appear as single transactions, behind the scenes, Clear Books automatically takes care of the double entry. Journals are a way of bypassing the front end and entering numbers directly into the accounts.


Journals are commonly used:


- To put in place accounting entries such as accruals, depreciation and prepayments which are not associated with standard transactions such as invoicing a customer or receiving a payment.


- To make an unusual accounting entry which cannot be achieved elsewhere in the system.


- As a last resort to correct errors.


For people who are not that familiar with bookkeeping they should be used with caution, or after advice.

Step 1.


To create a Journal, navigate to Tools > Journals > All Journals and select Create Journal.


Journals

Step 2.


Enter the description, the accounting date and the number of items first. You will be able to make adjustments directly to the accounts with the journals for the number of items chosen. The journal form will change depending on toggle features enabled such as Projects and Reverse-on-date journals. Click on the Post journal button to save.



For additional help, click here to view all our training options.


Technical support is available on Monday to Friday from 9 - 5. You can call us on 0203 475 4744 or email us at support@clearbooks.co.uk.


Alternatively, visit our Community to view our latest news & updates, raise new ideas, find answers to common problems, ask new queries and speak to other Clear Books users and employees.