The Bank Explain screen allows you to explain payments and receipts in multiple different ways. 


You can reach the Bank Explain Screen by either importing/re-creating a statement or using the manage money options on the Money > Bank accounts menu.


The Bank Explain screen overview


This guide demonstrates how to explain a receipt on the bank explain screen by allocating it against an unpaid invoice(s).


To streamline the process of explaining recurring transactions on an imported statement, you can set up bank import rules and explain transactions in bulk.

 

How to explain transactions in bulk on a bank statement (Mass update)


On the Bank Explain screen select the appropriate customer in the From box for the receipt.



A table showing the recent invoices for the customer you have selected will now appear. 


Pay off 1 invoice in full


Don’t use the To pay off box as this will default to the full amount.


Click on the Allocate to existing invoice button to allocate the receipt to the invoice.


This will complete the process.


Pay multiple invoices in full


If you have multiple invoices to allocate the receipt against, leave the To pay off box as this will default to the full amount.


Click on the Allocate to existing invoice button to allocate the receipt to the 1st invoice.



This will populate a table showing the allocated invoices. At this point, you can select a different customer if necessary.


You can now use the same process as above to allocate to the 2nd invoice and repeat as necessary if you have more than 2.


Once you have allocated the receipt to all the appropriate invoices click on the Add transactions button.


The full receipt amount must be explained


Part-pay multiple invoices


This time in the To pay off box enter the specific amount you would like to allocate to the invoice and hit the Allocate to existing invoice button.




This will populate a table showing the allocated invoices. At this point, you can select a different customer if necessary.


You can now use the same process as above to allocate to the 2nd invoice and repeat as necessary if you have more than 2.


Once you have allocated the receipt to all the appropriate invoices click on the Add transactions button.


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