This guide covers payments on account of both sales and purchases when explaining imported bank statements.  You can also create manual payments on account using the Sales > Money in or Purchases > Money out screens.

Step 1.


Navigate to Settings > Accounting > Account codes.

Account codes

Step 2.


Ensure that the Show in sales check box is ticked next to the Trade debtors account, to be able to create payments on account for a customer.

Trade debtors

Also, ensure the Show in purchases checkbox is ticked next to the Trade creditors account, to be able to create payments on account for a supplier.

Trade creditors

If you need to tick them don't forget to click Update at the very bottom of the table.

Step 3.


Navigate to Money > Bank accounts.

Bank accounts

Step 4.


Click on the Explain link for the appropriate imported statement.

explain table

Step 5.


Click on the appropriate receipt or payment to begin explaining.

Step 6.


When explaining a receipt on the statement as a payment on account ensure that you choose the customer in the From field and the Trade debtors account in the Account drop-down list.

POA customer

When explaining a payment on the statement as a payment on account ensure that you choose the supplier in the To field and the Trade creditors account in the Account drop-down list.

POA supplier

Once explained the payments on account will be ready to allocate against future Invoices and Bills via the Money > Unallocated cash screen. Click on the cash icon to allocate to invoices/bills.

unallocatedcash