The Bank Explain screen allows you to explain payments and receipts in multiple different ways.
You can reach the Bank Explain Screen by either importing/re-creating a statement or using the manage money options on the Money > Bank accounts menu.
The Bank Explain screen overview
This guide demonstrates how to explain a payment on the bank explain screen by allocating it against an unpaid bill(s).
To streamline the process of explaining recurring transactions on an imported statement, you can set up bank import rules and explain transactions in bulk.
How to explain transactions in bulk on an imported statement (Mass update)
On the Bank Explain screen select the appropriate supplier in the To box for the payment.
A table showing the recent bills for the supplier you have selected will now appear.
Pay off 1 bill in full
Don’t use the To pay off box as this will default to the full amount.
Click on the Allocate to existing invoice button to allocate the payment to the bill.
This will complete the process.
Pay multiple bills in full
If you have multiple bills to allocate the payment against, leave the To pay off box as this will default to the full amount.
Click on the Allocate to existing invoice button to allocate the payment to the 1st bill.
This will populate a table showing the allocated bills. At this point, you can select a different supplier if necessary.
You can now use the same process as above to allocate to the 2nd bill and repeat as necessary if you have more than 2.
Once you have allocated the payment to all the appropriate bills click on the Add transactions button.
The full payment amount must be explained
Part-pay multiple bills
This time in the To pay off box enter the specific amount you would like to allocate to the bill and hit the Allocate to existing invoice button.
This will populate a table showing the allocated bills. At this point, you can select a different supplier if necessary.
You can now use the same process as above to allocate to the 2nd bill and repeat as necessary if you have more than 2.
Once you have allocated the payment to all the appropriate bills click on the Add transactions button.