Your employees may be eligible for Statutory Sick Pay (SSP), which is £96.35 a week for up to 28 weeks. You can view the eligibility for employees here:

Statutory Sick Pay (SSP): employer guide

You can set up Clear Books to calculate an employee’s SSP. You must first record the sick period for which SSP will be due and then we will automatically calculate SSP when you run Payroll for the period.

Step 1. 

You must head to Employees > Statutory Payments and click on the 'Add statutory leave' button.

Step 2. 

Select the relevant employee and SSP. You must fill in the employee details and any fields with an asterisk, then hit Save. 

The main requirements:

  1. Employee average week earnings (AWE) must be at least £120 p/w 
  2. Period of incapacity of Work (PIW) - non working days (first 3 qualifying days) will count towards this period and must be 4 days or more. 
    • to link PIWs there must be four or more days of sickness in each spell.
    • The gap between the first day of one PIW and the last of the previous one must be 56 days or less.
  3. Have provided appropriate notice/ documentation of illness to employer

SSP cannot be recovered by the employer via HMRC.
The Coronavirus Statutory Sick Pay Rebate Scheme is not supported.

Once saved, you will be able to access previous SSP records under Employees > Statutory Payments.

Users cannot add or edit sick leave that is before the last one. (e.g. cannot add or edit a July sick leave, if you have saved an October one).

Step 3.

You can then head to Payroll > Overview > Select the relevant frequency > Select the month you wish to process where SSP falls. When processing the pay for the employee the SSP will be automatically added as shown.

SSP records must be added prior to the processing of payslips in order for the correct SSP to be calculated.

Once the pay is processed the payslip will show the SSP as shown in the example below: