Before following this guide, please ensure that your account is enabled to submit EC Sales Lists by following this link. If you’re a VAT-registered business in the UK supplying goods and services to VAT-registered customers in another EU country, you must submit an EC Sales list to HMRC indicating the details of each EU customer, the sterling value of the supplies you've made as well as the customer's country code. 

Step 1.


Navigate to Settings > Configure system > Toggle features.


Step 2.


Select the VAT & bank import tool tab on the left-hand side and tick on the Reverse charge & EC rates checkbox.



Once toggled on, you are provided with a VAT treatment drop-down on sales invoices, supplier bills and any other transaction that carries VAT.  This not only enables you to define UK VAT transactions but also the sales and purchases of goods and services to/from the EU and outside the EU.



Generating sales of Goods or Services to EU (business) customers will generate entries on the EC Sales list.

Step 3.


Before generating any sales invoices to your EU business customers, navigate to Contacts > Customers and Edit their details to ensure that their Invoice address stipulates their country and that their Other information shows their EU VAT number.


Step 4.


Once you have generated sales the EC sales list report is accessible from Reports > All reports > EC Sales List.



Select the relevant quarter or month, then click the Go button.


The report will then pull through all relevant EU customers, displaying their country and VAT number as well as the details of the good supplied. However, for Triangulated goods (for more details, please see HMRC's guide), you must manually input the value of these goods. Once satisifed, you can then click on Submit to HMRC to finalise the return to them. 


Note: previous EC Sales submissions can be viewed via the same Reports > All reports screen.



For additional help, click here to view all our training options.


Technical support is available on Monday to Friday from 9 - 5. You can call us on 0203 475 4744 or email us at support@clearbooks.co.uk.


Alternatively, visit our Community to view our latest news & updates, raise new ideas, find answers to common problems, ask new queries and speak to other Clear Books users and employees.