GoCardless is a Direct Debit payment merchant which will allow you to take payments for invoices within Clear Books. The system will mark these invoices as paid and apply the GoCardless fee automatically. You require a GoCardless account to use this feature.  

How to set up and use the GoCardless integration

You need to agree Direct Debit mandates with your customers before you can take any payments. 

How to request a Direct Debit mandate

This guide explains how to set up a recurring invoice template to take payments from a mandate automatically, each time an invoice is recurred.

Step 1.

Navigate to Sales > Invoices > Recurring and click on the Create Recurring Invoice Template button.

Step 2.

Fill in all the required details of the recurring template. 

How to create a recurring invoice

At the bottom of the page select, GoCardless as the bank account in the Bank details to display drop-down box and tick the 'Attempt to collect money automatically from customer' checkbox.

GoCardless Payments

The GoCardless payment process will take between 5-7 days from the date the recurred invoice is generated. When payment is received Clear Books will automatically mark the invoice as paid, this payment will use the GoCardless bank account unless you have changed this in the settings.

The status of payments can be viewed on the Tools > Integrations > GoCardless > Payments menu. You can cancel GoCardless payments by using the 'Manage' drop down field, however, you have up until 4pm, two working days before the charge date.

GoCardless Transaction fee

Every transaction incurs a GoCardless transaction fee. You can learn more about the cost of the transaction fee on the GoCardless website. VAT applies to this transaction fee.

GoCardless Fees

Clear Books will generate the transaction fee automatically by default. If you would like to account for the transaction fees yourself, you can disable the transaction fee from being created automatically on the Tools > Integrations > GoCardless > Settings menu. 

If the transaction fee is automated, the system will create a paid a bill, prefixed PAY and coded to bank charges. The payment side of this bill uses the GoCardless bank account. You can change the bank account and account code of the GoCardless transaction fee on the Tools > Integrations > GoCardless > Settings menu. The GoCardless transaction fee is generated on the payout date from GoCardless.