If you’re an employer and provide expenses or benefits to your employees or directors, you might need to tell HMRC and pay tax and National Insurance on them. You'll need to inform HMRC by submitting a P11D at the end of the tax year.

Clear Books allows you to find specific expenses that may qualify in our P11D report. You can filter the report by expenses account codes, employees and tax years and then use this to aid you when creating the P11D on HMRC's website.

Expenses and benefits for employers

This guide helps explains how to enable the report in Clear Books, include items and export as a CSV.

Step 1.

Navigate to Settings > Configure system > Toggle Features > Invoicing and Expenses

Add a tick to the checkbox beside P11D Expenses and Benefits.

Step 2.

To access the P11D report, navigate to Reports > All Reports and click on the P11D items link under the Tax header at the bottom.

Step 3.

Expenses can be filtered by specific expense account codes from the account types Administrative expenses, Other expenses and Current assets. Click on the down arrow of each account type and use the check boxes to show or hide specific accounts.

You can then use the filters to select a specific employee and tax year.

Hit the Update button to run the report based on your selections.

Step 4.

The report will now show all the expenses it found based on your filters set in step 3. The expenses will be listed in the Not Included Items table. 

To move them into the Included Items table, tick the checkbox under the Add column for each appropriate expense and hit the Update button.

You can now export the report as a CSV and use this to aid you when filing the report with HMRC.

To move items back to the  Not Included Items table, tick the checkbox under the Rem column for each appropriate expense and hit the Update button at the bottom.