Log into your bank account online and navigate to the statements page. Select the date range that you wish to download the statement for and export the statement to your computer as a CSV.


Use the guide below to import this statement file.


Other types of file formats supported by the bank import tool are OFX, QBO, QIF, SWI and 940 files. The format of these file types are fixed and do not need to be mapped as shown in Step 4 below.

Step 1.


Navigate to the Money > Bank statements > Import statement menu.


BSImportstatement

Step 2.


Under the Import a bank statement from a file heading, select a bank account from the drop-down box, Account for import.


Step 3.


Click on the Choose file button and select your statement file. Select a payment method in the drop down box provided if you would like every transaction on the statement to use this payment method. The payment method can be changed as each transaction is explained.


Click on the Upload button.


Step 4.


You will now need to map the columns of your statement to data fields in Clear Books. The table below should help explain which columns you should map each field to.


Once you have completed the mapping stage, this mapping is saved on the the Money > Import rules > Mapping menu. This means that the next time you import a statement, the system will remember the mapping and apply this automatically. 


If the statement template changes in the future, or you make a mistake, the mapping can be deleted from the Money > Import rules > Mapping menu. Use the reset mapping guide for more help. This will mean that the next time you import you will need to create a new mapping.


Field NameRequiredNotes

Ignore


Map this field against any column you don’t want to import data from.

Description

Yes

Map this field against the description of the transaction. This can be assigned to multiple columns if required.

Amount*


Map this field to a column where payments and receipts appear together (receipts as positive and payments as negative).

Money in*


Map this field to a column with receipts (credits) only.

Money out*


Map this field to a column with payments (debits) only.

Date


Map this field to the transaction date column. Format DD/MM/YYYY or DD/MM/YY

Credit/debit toggle


Map this field against a column showing the text 'credit' or 'debit' on each row. This must be used in combination with Amount, which should be mapped to a column where all the payments and receipts appear in one column as positive amounts.

Inverse amount*


Map this field to a column where payments and receipts appear together (receipts as negative and payments as positive).


at least 1 of these fields must be mapped to the file 


Below are some of the common types of statement layouts and how mapping can be processed in each case:


Money in/out 


If you have one column showing money in and one column showing money out, you will need to map money in (a credit on a bank statement) to the Money in field and money out (a debit on a bank statement) to the Money out field. Ignore any unnecessary columns e.g. the balance.



Amount


Use the amount field if the debits and credits are combined (money out as a negative) and ignore any unnecessary columns e.g. the balance.



Credit/debit toggle


This statement format a bit rarer than the two above, however, if you have a statement which has a column describing each transaction as a debit or credit, you will need to map the credit/debit toggle to this. You will also have to map the Amount field to the column which shows the balance of each transaction. Ignore any unnecessary columns e.g. the balance.



Alternatively, to the import tool, you can use the Yodlee feature which will import statements automatically.


For additional help, click here to view all our training options.


Technical support is available on Monday to Friday from 9 - 5. You can call us on 0203 475 4744 or email us at support@clearbooks.co.uk.


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